Mayor Richard Malz called the Hamburg City Council meeting
to order at 7:00 p.m. Councilmember John
Barnes, Councilmember Steve Trebesch, Councilmember Chris Lund, City Clerk
Jeremy Gruenhagen, Deputy Clerk Susan Block, and Maintenance Worker Dennis Byerly
were in attendance. Councilmember Larry
Mueller arrived at 7:04. Fire Chief Brad
Droege and Gary Marquardt (HFD Relief Association) arrived at 8:40 p.m. Brian Eggers (Parkside Tavern) was also
present.
Public Comment
- No persons were in
attendance for Public Comment.
Agenda Review (Added Items) and
Adoption
- Added – Updated Claims
List
- Added – Letter from
Justin Black (S.E.H.) for awarding contract for 2012 Seal Coat Project.
- Added – Updated
Delinquency List
- Councilmember Barnes moved to adopt the
agenda with the noted additions, seconded by Councilmember Trebesch and
motion unanimously carried. All
Council members were present.
Approve Consent Agenda
- Approve Minutes
for July 10, 2012
- The July 10,
2012 minutes were not made available to Council prior to the Council
meeting and were removed from the Consent Agenda.
- Municipal
Boundary Adjustment Unit (Joint Resolution for Orderly Annexations –
Gamber Property & Storm Water Pond Parcel)
- Local Government
Aid for 2013
- Time-off Request
for Sue Block
- Mediacom Video
Rate Adjustments
- Carver
- MNSPECT Minute
for August 2012
- June Cash Flow
Statement
- Water Wells Usage/Water Consumption Reports for July 2012
- Delinquent
Utility Bills Report
- Employee Project
Lists
·
Councilmember Lund moved
to approve the Consent Agenda with the removal of the July 10, 2012 Minutes,
seconded by Councilmember Barns and motion unanimously carried. All Council members were present.
Parkside Tavern – Brian Eggers
·
Brian Eggers
requested to have part of Railroad
Street on the east side of Parkside Tavern closed for
the 5th Anniversary of Parkside Tavern. The celebration is scheduled to be held on
September 22, 2012. The celebration
would include;
o
Cindy’s
Concertina Band would play from 2:00 p.m. until 8:00 p.m.
o
There would be
no outside activities after sundown.
o
A fence would
be placed from the bars main door along the sidewalk to the east side of Railroad Street and
then south no further than 276 Railroad.
o
An outside bar
would be set up within the fencing along with picnic tables and a few tents for
shade.
o
There would be
no activity on County Road 50 (Henrietta
Ave ).
o
Neighbors along
Scheele Avenue
and Railroad Street
would be asked to sign a document allowing the closure of street from 10:00
a.m. until 10:00 p.m.
·
Council
discussed and decided to contact the cities attorney to make sure the Parkside
Tavern’s liability insurance and liquor license would cover such an event and
indemnify the City of Hamburg
against any claims or liabilities.
·
Councilmember
Mueller moved to grant Parkside Tavern permission to close part of Railroad
Street for their 5th Anniversary celebration as long as everything
is approved by the City Attorney Mac Willemssen, seconded by Councilmember
Trebesch and motion unanimously carried.
All Council members were present.
Justin
Black – City Engineer (S.E.H.)
2012 Seal
Coating/Crack Filling Project
- Justin Black (City Engineer -S.E.H.) sent a letter to Council outlining the bids for the 2012 Seal Coat Project.
- Pearson Bros., Inc. - $18,143.75
- Allied Blacktop Company - $20,747.35
- Southwest Paving, Inc. - $22,966.75
- Caldwell Asphalt Co., Inc. - $33,047.00
- Mr. Black did not find any reason to deny awarding the contract to Pearson Bros., Inc. and recommended to Council that they award the bid to this contractor.
- Councilmember Mueller moved to award the 2012 Seal Coat bid to Pearson Bros., Inc. for the bid price of $18,143.75, seconded by Councilmember Trebesch and motion unanimously carried. All Council members were present.
- Council
discussed and agreed to allow Pearson Bros. to put the granite rocks that
they will be using at the end of
Overlay of County Road
- Remove all millings from the sidewalks, curbs and gutters.
- Check all manholes and gate valve to make sure they will open.
- Provide a water usage report for the amount of water they used.
- Replace catch basin that was damaged during the road construction. The catch basin needs to be sawed out and poured back in.
- Lower all gate valves that are higher than the roadway.
- Inform
the
- Pick up all signs and cones that are still around town.
Sanitary & Storm
Water Improvement Project
- Chard has not sent a final payment request and they are aware of the retaining fee. Justin Black (S.E.H.) will make sure Chard has the final payment request ready for the September Council meeting.
Private Property
Service Lines (Illegal Connections/Replacement)
- Maintenance Worker Byerly is having trouble televising the Huron Apartment service lines and will talk to Joe from Infratech when he does the line tracing training on Tuesday.
- Council requested to have the Huron Apartment service lines televised by the end of August.
Community Center
Closet Door (Replace)
- Council
decided that when the door is received to have either Craig Glander or
Sign for City
Hall/Township
- The new sign is almost done.
Use of SHIP Monies
(Handicap Access to Parks)
- Two new paths have been installed, one at each Park for handicap access to the playground equipment. The cost was around $5,800 to $5,900 with approximately $4,000 left over from the SHIP monies.
- Council decided to have Wm. Mueller & Sons provide an estimate on how much it would cost to shape up the existing pathway in the park and report back to Council at the next Council meeting. The remaining SHIP monies will be used to repair the existing pathway.
Revised NIMS Training
Program (Requirements)
- Councilmember Steve Trebesch and Mayor Malz will do the training for NIMS when it becomes available in our area.
Public Works & Utilities
Department Report
Liftstation Repairs
- Two
bids were received for repairing the Liftstation however they will have to
be requested again. Neither bid had
the same items listed for repairs. One
bid was $13,000 and the other one was $5,000.
- Council
and Maintenance Worker Byerly discussed what type of repairs may be needed
to fix the gate valves and check valves.
Council also asked Maintenance Worker Byerly to find out if by installing
larger impellers the pipe carrying the water to the lagoons would be able
to handle the extra flow. Council requested
Maintenance Worker Byerly to put the repair requests in writing so North
Star and Electric Pump would have the same information when asked for the
revised bids.
- Maintenance
Worker Byerly was asked to get information on the cost to repair the
electrical box and add a dialer to the Liftstation.
Nuisance Letters
- Mayor
Malz will be driving the city streets to check on any nuisance violations
and submit them to the city office to send out letters.
Fixing the Light
Fixture in Community Center Storage Closet
- Maintenance
Worker Byerly was asked for an update on when the light will be fixed in
the storage closet. Maintenance
Worker Byerly will call BLI to have them come out and fix the ballast. The
light has been out for at least a month.
Community Center -
Painting
- Painting
the inside of the Community Center is scheduled for completion this fall.
Fire
Department Report – Chief Brad Droege
DNR Grant Application
- Received
DNR Grant for $1,200.
Ag Star Grant
- Fire
Department applied for a $1,000 Ag Star Grant.
National Night Out
and Memorial Dedication for Public Servants (Protective Services) Update
- Both
events went very well. Fire Chief
Droege and Council were disappointed that the
- Council was asked to think about adding a Memorial Dedication Plaque to the Memorial.
Decorative Fountain
for Park Pond (Donations)
- The
Hamburg Hunt and Fish Club donated $200 towards the fountain.
- The Relief Association received a notice from the State Auditor that their 2011 Reporting Year Forms had not been sent in. Mr. Marquardt explained that the Relief Association has a new accountant and he did file an extension and the forms will be sent in with no penalties.
HFDRA Pension
Increase
- Chief Droege asked Council to consider a pay increase, last year they received a $25 increase.
Purchase New Hanging Street
- Chief
Droege and Gary Marquardt informed Council that the current
- Council discussed and decided to add this to the Wish List for next year’s budget.
City
Clerk/Treasurer Report
Insurance Claims from
June 18 & 19, 2012 Storms
- All
the insurance claims are almost completed except for 490 Brad this claim should
be finalized next week. The Hamburg
Baseball Club is working on getting estimates to fix or replace the Baseball
park fence, when received City Clerk Gruenhagen is to submit their claim.
- Council discussed the repair of the Fire Departments sign that was damaged during the June storms. Council decided to have City Clerk Gruenhagen contact Willard Fuellner about obtaining a new plank and routing it out for installation on new pillars.
Primary Election –
August 14, 2012
- Out
of 303 registered voters only 33 ballots were cast.
Filings for City
Council and Mayor
- Richard
Malz filed for the Mayor position. (Incumbent)
- Richard
Odoms filed for one of the two open council seats.
- Susan
Block also filed for City Council, however, after extended thought she
decided to withdraw her application.
Election Judge
- The city is looking for one more election judge for the 6:30 a.m. to 2:00 p.m. shift.
- Councilmember Mueller suggested asking Linda Mueller if she would consider being a judge.
Council Wages
- If Council is considering Council wages then this has to be adopted by the November 6th General Election.
Policing Cost
- The Policing cost from this year to next year is proposed to increase by $300.
Tax Forfeited Lot on Brad
Street
- Council discussed and no decision was made at this time.
Property/Casualty
Insurance Renewal
- Council discussed and decided not to waive the monetary limits on Municipal Tort Liability established by statues. This means that if not waived an individual claimant would not be able to recover more then $500,000 on any claim with the maximum Tort Liability of $1.5 million.
- Councilmember Barnes moved not to waive the Municipal Tort Liability monetary limit as recommended by the Hamburg City Attorney, seconded by Councilmember Mueller and motion unanimously carried. All Council members were present.
Host Liquor Liability
for Hall, Community Center, and Park Rentals
- City Clerk Gruenhagen explained to Council the difficulty in obtaining Host Liquor Liability from insurance companies for persons renting city buildings.
- Council discussed and decided to obtain quotes for the City to carry liquor liability insurance as a back up if any thing should happen.
Budget Workshop
Meetings
- Councilmember Lund moved to hold the Special Workshop meetings on August 28, 2012 at 7:00 p.m. and September 5th at 7:00 p.m., seconded by Councilmember Trebesch and motion unanimously carried. All Council members were present.
City Sewer Backup
Coverage
- To continue to have sewer backup coverage for the City the insurance company would like the Council to draw up a city wide plan for cleaning out the city sewer lines over the following years.
- Councilmember Mueller will obtain quotes for jetting out the sewer lines and report back at the next Council meeting.
City Council Meetings
for 2012/2013
- Council discussed having one Council meeting per month unless there is additional City business to discuss. No decision was made at this time.
Community Hall
Rentals
- People renting the Hamburg Hall are requesting to gain access to the Hall sooner then the Council decided 12:00 p.m. (noon) on the Friday before the Saturday rental. It is in the City Fee Schedule that if the renters want to get in earlier on Friday then there is an additional $200 charge for the extra day. Several people are complaining that this is to high a price to rent the additional day.
- Council discussed and decided to leave the Hall rental fees as they are now.
Approve DEBIT Payment
for June 2012 Claims ($229.00)
Approve Added July
2012 Claims ($14,318.08)
- Two
ACH payments and claim number 15747 and 15748, claim numbers 15750 to 15770.
Approve Updated
August 2012 Claims ($95,132.08)
- Five ACH payments and claim numbers 15771 to 15802.
Councilmember Barnes moved to approve the Debit Payment for June 2012
($229.00), the added July 2012 Claims List of two ACH payments and claim number
15747 and 15748 and 15750 to 15770 ($14,318.08), the updated August 2012 Claims
List of five ACH payments and claim numbers 15771 to 15802 ($95,132.08), seconded
by Councilmember Trebesch and motion unanimously carried. All Council members were present.
City
Council Reports
Councilmember Mueller
(Sewer & Water)
- Carver County Soil & Water verified that the City of Hamburg could receive the $10,000 grant to purchase a SAFL Baffle, however the City would have to commit to cleaning it out three times per year.
- Council discussed and decided to check into who would be able to vacuum out the SAFL Baffle and what the cost would be before agreeing to the purchase. At this time it is not known if there is a deadline on the grant.
Councilmember Lund (Streets)
had nothing further to report.
Councilmember
Trebesch (Buildings) had nothing further to report.
Councilmember Barnes
(Parks) had nothing further to report.
Mayor Malz
- Mayor
Malz commented on the Countryside Vet bill for the two dogs that were
picked up in
Adjourn
City Council Meeting
- Councilmember Lund moved to adjourn the Hamburg City Council meeting at 9:04 p.m., Councilmember Trebesch seconded and motion unanimously carried. All Council members were present.
Submitted by:
Sue Block
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