Mayor Richard Malz called the Hamburg City Council meeting
to order at 7:03 p.m. Councilmember John
Barnes, Councilmember Larry Mueller, Councilmember Steve Trebesch, City Clerk
Jeremy Gruenhagen, Deputy Clerk Susan Block, and Maintenance Worker Dennis Byerly
were in attendance. Councilmember Chris
Lund arrived at 7:25 p.m. Fire Chief
Brad Droege was also present.
Public Comment
- No persons were in
attendance for Public Comment.
Agenda Review (Added Items) and
Adoption
- Added – Updated Claims
List
- Added – Quotes from North
Star Pump Service and Electric Pump – Lift Station Repairs
- Added – Quotes from Wm.
Mueller & Sons and Bargen Incorporated – Park Pathways
- Councilmember Barnes moved to adopt the
agenda with the noted additions, seconded by Councilmember Trebesch and
motion carried.
Approve Consent Agenda
- Approve Minutes
for July 10, 2012
- Time-off Request
for Jeremy Gruenhagen
- Time-off Request
for Sue Block (Reminder)
- MNSPECT Minute
for September 2012
- July Cash Flow
Statement
- Water Wells Usage/Water Consumption Reports for August 2012
- Delinquent
Utility Bills Report
- Employee Project
Lists
·
Councilmember Trebesch
moved to approve the Consent Agenda, seconded by Councilmember Barns and motion
unanimously carried. All Council members
were present.
Fire
Department Report – Chief Brad Droege
DNR Grant Application
- Received
DNR Grant for $1,200.
Training Grant
- Received
$3,150 Training Grant from the State
Public Service
Memorial Update
- September
30, 2012 is the Minnesota Fire Fighters Memorial at the States Capital. Ten
Fire Fighters from Hamburg
will be attending.
Fire Department Open
House – October 13, 2012
Hamburg Fire Department Relief Association
- The
HFDRA will be purchasing new city
flags, cost is $1,600.
Hamburg Fire Department Relief Association
- The
HFDRA asked for a $50 increase.
Public Service
Memorial
- Cost
to build the Memorial was around $51,100.
Chief Droege turned over all the documents and pictures to the City
of Hamburg.
- So far
the Memorial is $550 to $600 to the good, however there a few out standing
expenses still to come in.
Box Alarms
- The
FD Box Alarms are something like Auto Aid.
It will be used for personal injury accidents, heavy smoke showing,
grass fires, and structure fires.
- Fire
Chief Droege gave Council a spread sheet braking down which area Fire
Department will respond to the initial alarm and if assistance is needed
it lists who would respond to the 1st alarm, 2nd
alarm, and so on. Using this Box
Alarm schedule it will help eliminate confusion as to what equipment is
needed and what Fire Department should respond in an organized manor.
Old Brown Rectangular
Tables
- Chief
Droege asked Council if there will be a possibility of selling the old
brown tables or giving a few to the City organizations.
- No
discussion or decision was made.
NIMS Training
- Chief
Droege suggested Council wait for NIMS training until the new Council is
elected and then hire someone to come out to Hamburg to do the training.
Railroad Street
Closure for Parkside Tavern Anniversary Party
- Chief
Droege and Council discussed who will be setting up and taking down the
barriers, fencing, and signs for the street closing during Parkside Tavern
Anniversary Party. Liquor liability
insurance was also discussed.
Bi-Centennial Park
Trails Quotes
- Brad
Droege (Wm. Mueller & Sons) explained the bids received for the
placement of the Park trails and how they would be constructed.
Note: City Clerk
Gruenhagen thanked Brad Droege for all the time and work he put into the
Memorial.
Old City Business
City Clean Up-Day
(Fall 2012/Spring 2013)
- Council
decided to have the City Clean-Up Day scheduled for some time in the
spring of 2013.
- Notices
of the date and time will be sent out to the City residents.
Community Center
Closet Door (Replace)
- Craig
Glander installed the new Community Center storage door. He will also be helping Councilmember
Mueller to hang the new outdoor City sign.
Use of SHIP Monies
(Handicap Access/Trails to Parks)
- There
is approximately $4,000 left over from the SHIP monies and Council decided
to use the $4,000 to seal coat the Park trails.
- Councilmember
Mueller moved to approve the quotes from Wm. Mueller & Sons and Bargen
to seal coat and pave the trails in the Park, seconded by Councilmember
Trebesch and motion unanimously carried.
All Council members were present.
Parkside Tavern 5th
Anniversary
- Brad
Droege will be taking care of any signage and barricades. The only other item that will have to be
taken care of is a disclaimer indemnify and defend holding the City
harmless if any issues that could arise from the Parkside Tavern’s Anniversary
party.
- City
Attorney Mac Willemssen will be asked to draw up the paperwork and have
Parkside Tavern sign off on it.
Public Works & Utilities
Department Report
Liftstation Repairs
- Two revised
bids were received for repairing the Liftstation.
- Council
and Maintenance Worker Byerly discussed the bids and decided to have Maintenance
Worker Byerly call the companies to clarify the pricing on some of the
items listed.
- Councilmember
Barnes moved to have Maintenance Worker Byerly verify North Star Pump
Service’s quote versus Electric Pump quote from August 7, 2012 that North
Star Pump’s quote is lower than Electric Pump then Maintenance Worker
Byerly would have the authority to go ahead and offer the Liftstation
repair to North Star Pump, seconded by Councilmember Mueller and the
motion unanimously carried. All
Council members were present.
Estimate to Clean
City Sewer Lines (Empire Pipe Services)
- To
keep Hamburg’s
No-fault Insurance the city will have to jet and televise the Sanitary
Sewer lines.
- Councilmember
Mueller had called Empire Pipe Services (Mankato) and Pipe Services
(Shakopee) asking for quotes on how much it would cost to jet and televise
3200 feet of the Sanitary Sewer lines.
- Lines
to be jetted and televised;
- From
the Lift Station to the end of Brad
Street, then Robert Avenue and Donald Avenue. Then from the manhole on George Street
though the section in the field.
- The
cost estimate from Empire to clean and televise approximately 2000 feet
(at $1.25 per foot) would be $2,500.
To just clean 2000 feet of the lines would cost $0.60 per foot
totaling $1,200.
- Council
discussed and decided to wait for Pipe Services (Shakopee) estimate and
make a decision at the next council meeting.
Community Center -
Painting
- Council
instructed Maintenance Worker Byerly to paint at least the repaired wall
in the men’s bathroom.
- Maintenance
Worker Byerly committed to having the wall painted this Friday.
- Mayor
Malz suggested that he could get a quote to have the Community Center
painted. Council discussed if
Maintenance Worker Byerly would find the time to paint the Center, Mayor
Malz will obtain a quote for the next Council meeting.
City
Clerk/Treasurer Report
Insurance Claims Update
- All
the insurance claims from the sewer back are completed.
- The
Hamburg Baseball Club is working on getting the Baseball park fence fixed
and will submit the cost to City Clerk Gruenhagen and he will send the
claim to the insurance company.
- Members
of the Hamburg Baseball Club noticed a light that was broken at the
Baseball field. City Clerk
Gruenhagen asked Council if they would want a claim filed, the cost to fix
the light is $270 and the Cities deductable is $250 per occurrence.
- Council
decided not to turn in a claim and have the Baseball Club fix the light.
Hamburg FD Plank and Pillar Outside the Community
Center
- Mayor
Malz asked Council if the plank should be rough sawed or smooth and sealed
or not sealed.
- Council
decided to have the plank rough sawed and sealed.
- Estimates
will be requested to rebuild the damaged pillar. Council did request that the brick match
the flag pole brick stand.
Tax Forfeited Lot on Brad
Street (PID #45.2000010)
- Council
discussed Carver
County’s request to wave
the approximant $12,122 assessment on the property.
- No
decision was made at this time.
Host Liquor Liability
for Hall, Community Center, and Park Rentals
- City
Clerk Gruenhagen went over the Loss Control Recommendations When Alcohol Is
Served from the League of Minnesota Cities.
- According
to the LMC what the Hamburg
is doing now to obtain Host Liquor Liability is sufficient.
- Council
discussed when renters should be allowed into the Hall to decorate and
decided to leave as it is now. More
discussion and a decision will be made when the City Fee Schedule is set.
City Council Meetings
for 2012/2013
- Council
decided to change the number of Council meetings per month from two to
one. If there is additional City
business to discuss then a second Council meeting will be called.
- Councilmember
Lund made a motion to hold one Council meeting per month for the remainder
of 2012 and through 2013, seconded by Councilmember Barnes and motion
unanimously carried. All Council
members were present.
Hamburg Baseball Club
- The
Hamburg Baseball Club has put in a bid to host either the 2016, 2017, or
2018 State Tournament.
Park Mini-Biff Rental
- Council
decided to have the Mini-Biff removed at the end of September.
2013
Proposed Tax Levy and 2013 Budget
Council Wages
- If
Council wants to increase Council wages then this has to be set by ordinance. A Public meeting should be set on
October 9th at 7:00 p.m. before the regular City Council
meeting on that day. Any decision
on employee wages and/or rates should be done at the October 9th
meeting as well. Any decision has
to be published by November 1, 2012.
- Mayor
Malz suggested that as long as Council will be meeting only once per month
then the current Council and Mayor wages would be sufficient. Mayor Malz did however suggest that the
Special Meeting wage be increased from $25 per meeting to $50 per meeting.
- Councilmember
Lund moved to keep the current Council and Mayor’s regular meeting wages
the same but increase the Special Meeting waged to $50 per meeting,
seconded by Councilmember Mueller and motion unanimously carried. All Council members were present.
- Councilmember
Lund moved to hold the Public Ordinance Meeting before the City Council
Meeting on October 9, 2012 at 7:00 p.m., seconded by Councilmember
Trebesch and motion unanimously carried.
All Council members were present.
Water/Sewer/Storm
Water Rates for 2013 (Utility Rate Study)
- City
Clerk Gruenhagen presented Council with different options on billing
residents for Water/Sewer/Storm Water rates.
- Yearly
revenue needed to cover the Storm Water loan is $73,500. To get up to this amount the Water
Sewer fee for residents would have to be set at $27.25 and commercial at
$50 per month.
- Council
discussed what to charge City residents and businesses and how to generate
money for the Utility funds.
- A
final decision on what to set the Utility fees at does not have to be made
until December 2012.
- To
help set the 2013 Preliminary Budget Council decided not to transfer
money from the General Fund and set the Utility fees to break even point.
Set Proposed Property
Tax Levy for 2013
- At
the last meeting a zero percent Tax Levy was proposed.
- In
the 2012 Budge there was $6,000 to cover Council wages and Special
Meetings. This amount could stay
the same for the 2013 Budget. The
$6,000 would cover the pay increase of $25 for Special Meetings.
- Added
to the Capital Improvement Funds from the Cities savings account was
$2,000 to start saving for new Handicap bathrooms in the Park.
- Health
insurance is scheduled to increase by 4% to 5% not the projected 10% that
is in the 2013 Preliminary Budget.
Council decided to leave the 10% increase in the 2013 Budget to
help keep the tax levy at 0%.
- LGA
money was taken out ($58,777) with a note that if money is received it
would go towards Street Maintenance or Capital purchases.
- County
Road 50 aid was taken out because the County will be keeping the money to
pay for the Cities portion of the mill and overlay.
- The
can money could be used to put soffit and fascia on the Park
buildings. There is $2,000 in the
budget now.
- With
the cuts the City will be at a 51 to 53 percent cash flow which is over
the guidelines.
- In
the Proposed 2013 Budget there is a 3% employee wage increase. This will be discussed at a later date.
- Councilmember
Lund moved to set the 2013 Proposed Budget at zero percent increase,
seconded by Councilmember Barnes and motion unanimously carried. All Council members were present.
Note: From 2009 to
2013 the City taxes have, on average, increased only 1.51% over the five years.
Approve 2013
Preliminary Budget
- Councilmember
Lund moved to approve the 2013 Preliminary Budget minus the $600 for
Council wages, seconded by Councilmember Trebesch and motion unanimously
carried. All Council members were
present.
Set Public Comment
Meeting for Final 2013 Budget
- Councilmember
Lund moved to set the Public Comment Meeting on December 11, 2012 at 7:00
p.m., seconded by Councilmember Barnes and motion unanimously
carried. All Council members were
present.
Approve Payment of
Added August Claims ($29,950.38)
- It
was noted that the Hamburg Lions Club and the Young America
Township will each
be paying 25% of claim number 15808.
- Councilmember
Mueller moved to approve the one ACH payment and claim number 15803 to
15818, seconded by Councilmember Barnes and motion unanimously
carried. All Council members were
present.
Approve Payment of
September 2012 Claims ($13,957.42)
- Councilmember
Mueller moved to approve the four ACH payments and claim number 15819 to
15845, seconded by Councilmember Barnes and motion unanimously
carried. All Council members were
present.
Approve Final Payment
for Storm/Sewer Improvement Project ($26,838.66)
- Council
discussed withholding payment to Chard until the ruts on Brian Cummiskey’s
property are fixed. Repair of the
ruts was on the Punch List for completion.
- Councilmember
Barnes moved to approve final payment to Chard for the Storm/Sewer
Improvement Project with the contingency of fixing the ruts on Mr.
Cummiskey’s property to his satisfaction, seconded by Councilmember Mueller
and motion unanimously carried. All
Council members were present.
City
Council Reports
Councilmember Mueller
(Sewer & Water)
- Councilmember
Mueller suggested the City set up a meeting with Mike Legg from the Carver
County Highway Department to get the snow plowing and ice control
situation on County Road 50 resolved.
- Councilmember
Mueller also suggested not purchasing the SAFL Baffle and file an
extension to extend payment until 2013.
- City
Clerk Gruenhagen will file for the extension.
Councilmember Lund (Streets)
- Councilmember
Lund updated Council on the Accel meeting.
- Councilmember
Lund had checked into higher percent investment options for the City and
presented the findings to Council.
Councilmember
Trebesch (Buildings) – had nothing further to report.
Councilmember Barnes
(Parks) – had nothing further to report.
Mayor Malz – had
nothing further to report.
Adjourn
City Council Meeting
- Councilmember
Barnes moved to adjourn the Hamburg City Council meeting at 9:20 p.m., seconded
by Councilmember Mueller and motion unanimously carried. All Council members were present.
Submitted by:
Sue Block
